Youth movement management: Know who really shows up.Every branch, every activity.

Smart Campus is youth movement management software for local authorities. Counselors take attendance on their phones at every activity, each movement runs its own branches, and the city sees all of its young people in one live view.

Book a personal demo What the city gains

Attendance at every activity The whole city in one view Reliable data for funding A file for every member and counselor

Dekel branch Members arriving Attendance: 26 of 28 2 missing 5th grade · 29 4th grade · 20 7th grade · 18 Dekel branch: 93 members Dekel · 93 Neve Or · 131 Gefen · 112 Alon · 120 Brosh · 109 City youth department

The branch opens. Members arrive at the Dekel branch: four grades, four groups, an activity like every Tuesday.
Opening circle. Noa, the 6th‑grade counselor, takes attendance on her phone: 26 of 28. It takes less than a minute.
Activity time. Every group in the branch has reported. The branch coordinator sees 93 members without counting heads.
The whole city. Ten more branches of six movements are active tonight. Every report joins one picture.
The city sees it. The youth department sees the whole evening: 41 activities, 1,124 members, 96 counselors. Without a single phone call.
No child slips away. Maya has missed a third activity in a row. The branch coordinator sees it in her file and calls home.

What the city gains

Questions that used to be guesses.Now they have answers.

This is how the youth department works once the system is live: data comes in from the field every evening, and every question from the mayor, the funding committee or a parent gets an exact answer.

?How do we split the funding?

By who really shows up.

Attendance at every activity, for every movement and branch. The funding committee gets data it can check, and an Excel file in one click.

?How many young people are in the movements, and where?

One number, updated tonight.

By movement, branch and grade. You see where the city is strong, and where kids are left out.

?Who has stopped coming?

See the decline before a child drops out.

Each member’s attendance is kept in their file and on the smart dashboard. The branch coordinator sees a trend, not just one absence.

?Who is at an activity right now, and where?

The answer is already on screen.

The activity schedule and the attendance show which activities are on now, how many members are at each one and who the counselor is.

?Who is leading our kids?

A file for every counselor.

Their groups, the training they took and the reports they filled in. When a counselor changes, the knowledge stays in the branch.

?What actually happened this year?

Dashboards for the city, the movement and the branch.

Activities held, attendance and events, month after month. When the mayor asks, the answer is already there.

And what do the movements gain? The same system saves them work:

Attendance in a minuteCounselors take attendance on their phones, with no paper and no computer.
All branches on one screenMovement coordinators see all of their branches in the city.
The funding application, readyThe numbers are already in the system, with no lists to collect from every branch.
Each movement sees its ownPermissions are set by role and by movement.

Why now

How many kids come to activities?Today, no one knows exactly.

13 movements, 1,882 branches, about 350,000 members and young counselors. That is what the movements report. How many of them actually come to activities? There is no attendance list anyone can check.
State Comptroller, June 2026: “None of the youth movements keeps a systematic, orderly record of members’ participation in regular activities.”
The last census: 2015. Almost half of the Ministry of Education’s support for the movements is still set by member numbers from ten years ago.
The recommendation: count. The Comptroller recommends tracking the attendance of members and counselors in a reliable, comparable way, including with digital tools.
In your city, with Smart Campus: every dot is a member who came to an activity this month: 2,186 members, 6 movements, 14 branches.
And behind every dot, a child. When they stop coming, you see it in time, and someone picks up the phone.

Source: State Comptroller, “Promoting the activity of youth movements”, Report on the Audit of Local Government, June 2026. The report on the Comptroller’s site (Hebrew) →

members active this month

Movement A498

Movement B412

Movement C296

Movement D402

Movement E238

Movement F340

MMaya, 6th gradeDekel branch · Movement A

Missed three activities in a row. The branch coordinator sees it in her file.

One system

Mark it once.Every file and dashboard updates.

No retyping and no files to send: what happens at an activity reaches the member file, the smart dashboard, the counselor file and the dashboards of the branch, the movement and the city.

Member file

Avigail: attendance for Oct 13 recorded

Tamar Alon: new file, enrolled in 4th grade

No change

Updated

Smart dashboard

Maya: 5 of 8 activities, dropping

Tamar: starts filling up from her first activity

No change

Updated

Counselor file

Noa: reported 12 of 12 activities

Yarden: 23 members in the group

Noa: training 3 of 3

Updated

Branch dashboard

Dekel branch: 93 members tonight

Dekel branch: 101 registered

Dekel branch: 12 of 14 counselors in training

Updated

Movement dashboard

Movement A: 224 members in two branches

Movement A: 561 registered in the city

Movement A: 86% of counselors trained

Updated

City dashboard

Tonight: 1,124 members at 41 activities

City: 2,413 registered, 3 new this week

This month: 9 counselor trainings in the city

Updated

Who sees what

Each movement sees its own.The city sees the whole picture.

Permissions are set by role: a counselor sees their group, a coordinator the branch, a movement its branches in the city, and the youth department all of them. Pick a role:

Noa, 6th‑grade counselor

Her group: 28 members
The group’s attendance and activities
In member files, what her permissions allow

1 group · 28 members

Shahar, Dekel branch coordinator

All groups and counselors in the branch
Attendance and reports, evening after evening
The branch’s member files

4 groups · 100 members

Movement A coordinator in the city

The movement’s three branches in the city
Comparisons between branches and grades
Counselor training

3 branches · 560 members

City youth department

All movements and branches in the city
Data for the funding committee
Camps and city‑wide events

6 movements · 14 branches · 2,412 members

Every view of a personal file is logged. Data is stored in Israel, on AWS cloud infrastructure.

Every day and in emergencies

You know where every group is.Even when something happens.

The activity schedule and the attendance show the youth department and the movements which activities are on now, where, how many members are at each one and who the counselor is. They do not replace safety and emergency procedures. They give them an accurate picture.

Activities nowTuesday 18:20

41Activities

1,124Members

96Counselors

Dekel6th grade26Noa
Dekel5th grade29Itai
Gefen8th grade31Omer
Neve Or5th grade24Shira
Alon7th grade22Yonatan
Brosh9th grade18Hadar

and 35 more activities

What’s on now

Every group has a fixed activity schedule, so you see what is open right now in every branch.

Who’s at each activity

Attendance is taken at the activity itself, so the number shows who is really there.

How to reach the counselor

Every counselor’s and coordinator’s phone number is in their file, according to permissions.

Trips and camps

A trip, a camp or a ceremony opens as a one‑off session. You mark who got on the bus, and who came back.

What’s in the system

Everything a youth movement needs.Connected to the city, in one system.

These are the Smart Campus modules that work for youth movements and the city. Start with what is urgent and add the rest later.

Movements, branches and groups

Every movement, branch and grade in one structure. Every group has counselors, members and a fixed activity schedule.

Educational programs →

Attendance at every activity

The counselor marks it on their phone. A cancelled activity gets a reason, and anyone who forgot to report gets a reminder.

Member file and smart dashboard

A member’s movements, groups and attendance in one place, with an index that points to a change as it starts.

Student file →

A file for every counselor

The groups, training and reports of every counselor and coordinator, and the forms filled in on their file.

Forms and surveys

Feedback on an activity, a start‑of‑year survey or feedback on a training. The answers are saved in the files.

Forms and surveys →

Personal plan

For a member who needs support, or a counselor on the way to a new role: goals, tasks and owners.

Personal plan →

Dashboards

For the city, the movement, the branch and the group. Filter by movement, grade and year.

Main dashboard →

Hours and payroll

Paid coordinators and counselors report from their phones, and approved reports go to the payroll report.

Getting started

Start with one movement or the whole city.We’re with you all the way.

Our implementation team maps the movements and branches with you, imports the data, trains the coordinators and the counselors, and stays with you after go‑live.

01MappingTogether we map the city’s movements, branches, grades and roles.
02Setup and importWe import the member and counselor lists from Excel and set up the activity schedule.
03PermissionsWe set who sees what: counselor, branch coordinator, movement and youth department.
04TrainingCounselors get the app and a short training. Reporting takes less than a minute.
05Go‑liveThe first activity is reported, and the city dashboard starts to fill up.

Guide: moving from Excel to one system → Guide: rolling out without disrupting the routine →

Security standardsCertified to ISO 27001 and ISO 27799.
Hosted in IsraelOn AWS cloud infrastructure.
Approved vendorOf the Ministry of Education.
Over 250 institutionsWork with the system, since 2016.

FAQ

Questions that come up in every demo

Who is the system for?

For local authorities and regional councils that support the youth movements in their area, and for the movements themselves. The youth department sees the whole city, and each movement works on its own branches.

Do the movements have to agree to use it?

Yes, and they gain from it too: counselors report in a minute, coordinators see all of their branches, and the numbers for the funding application are already there. Permissions are set so that each movement sees its own.

The counselors are 16. Isn’t it complicated for them?

No. They report from their phones, in the browser or in the iOS and Android app: open the activity, mark who came and save. Anyone who forgets gets a reminder.

What about activities on Shabbat?

Movements that meet on Shabbat mark attendance on Saturday night or on Sunday. No one has to use a phone on Shabbat.

What counts as an active member?

The city decides. The system keeps the attendance of every activity, and in the dashboards and the Excel export you can check it against the definition set in the criteria.

Can the data be used to split the funding?

The data can be the basis for transparent criteria: members who come, activities held, counselors and training. The city sets the criteria and the split, under its own procedures.

Who sees the members’ details?

Each user sees only what their permissions allow, by role and by movement. You can set the city to see summary data while personal details stay with the movement. Every view and download of a personal file is logged.

What happens when a counselor changes mid‑year?

The group passes to the new counselor with its whole history: attendance, activities and member files, according to their permissions.

Can attendance be taken on a trip or at camp?

Yes. A trip, a camp or a ceremony opens as a one‑off session, and attendance is taken the same way. You can open one session for the way out and one for the way back.

Does the system help in an emergency?

It shows which activities are on right now, where, how many members are at each one and who the counselor is. It does not replace the safety and emergency procedures of the city and the movements.

How much does it cost?

The price depends on the size of the city, the number of movements and the modules you choose. We put together a tailored offer in the first call.

Where is the data stored?

On servers in Israel, on AWS cloud infrastructure. Smart Campus is certified to ISO 27001 and ISO 27799 and is an approved vendor of the Ministry of Education.

Next step

Let’s walk through one activity eveningin your city.

In the demo we’ll set up a movement, a branch and a group, take attendance from a phone, and watch the youth department’s dashboard update.

Book a demo All modules