Educational institution management: Run your whole institution.From morning to night.

Smart Campus is educational institution management in one system: attendance, student files, exit approvals and the gate, the learning center and clubs, maintenance and a dashboard for management. What staff report on the ground reaches the right person straight away.

Book a personal demo Who it is for

Over 15 connected modules Reporting from the phone Role‑based permissions Over 250 institutions

24 hours on campusTuesday

06:30Morning attendance
12 groups have reported from the phone. 284 of 290 students are present, and the rest are out on an exit approval.
How attendance works →
08:00The gate opens
Staff and visitors come in, and every pass through the gate is recorded. You always know who is inside.
Security and gate →
10:15Maintenance call
A leak in room 14 is reported from the phone and goes straight to the right maintenance person.
Maintenance calls →
13:30Exit request
Noam’s mother asked for an exit in the app. The counselor approved it, and the gate already knows.
Exit approvals →
15:00Learning center
The maths lesson has started. When a student does not show up, their counselor gets a message.
Learning center →
17:00Clubs
14 clubs are running right now, and attendance is taken at every session.
Clubs →
20:30Personal talk
The counselor wrote up a personal talk in a form, and it was saved to the student file.
Student file →
22:30Night attendance
All students are in their rooms. Management sees the full picture on the dashboard, from home too.
Management dashboard →

Who it is for

Every institution works differently.Pick the modules that fit yours.

Set up your structure, roles and permissions, and start with the processes that matter most to you.

Boarding schools and youth villagesAll of boarding life: attendance, groups and rooms, exits, the learning center and clubs.All modules → Yeshivas and ulpanasAttendance at prayers and study sessions, the dormitory, exits and Shabbat.Yeshivas and ulpanas page → Pre‑military academiesA whole academy year: morning roll call, personal guidance, exits and Shabbat.Academies page → Local authorities and education networksEvery educational program in the authority in one system, down to the single student.Educational programs → SchoolsExit approvals for students and access control at the school gate.Schools page → Informal educationGroups, sessions and attendance for after‑school activities.Clubs →

For every role

Everyone sees their own part.Management sees it all.

Pick a role to see which modules it works in. Everyone works on the same data, each within their own permissions.

Management: sees the whole institution on the dashboard in real time: attendance, exits, incidents and open maintenance calls.
Coordinators: build groups and timetables, and keep track of attendance and the personal plans.
Counselors: report attendance from the phone, approve exits, and record talks and incidents in the student file.
Teachers and club instructors: see their own timetable and mark attendance in every lesson, and their hours are ready for payroll.
Maintenance: gets the calls in its own field and updates the status until the person who reported confirms the fix.
Guards: see at the gate who may leave and with whom, and register visitors coming in.
Parents: send an exit request from the phone and see their child’s attendance at the learning center.

Management dashboard Student file Personal plan Attendance Groups and rooms Learning center Clubs Exit approvals Security & gate Parents and family Forms and surveys Maintenance

Getting started

From Excel and WhatsApp groups.To one system, in five steps.

Our onboarding team stays with you from the first mapping until after go‑live.

Process mapping

Define institutions, groups, roles, locations and workflows.

Setup & import

Import your data cleanly and set up the initial structure.

Permissions & rules

Define roles, access levels, alerts and responsibilities.

Training & pilot

Train managers and teams and make sure the work is clear and simple.

Go‑live

Guidance, support, updates and ongoing improvement after launch.

Guide: moving from Excel to one system → Guide: rolling out without disrupting the routine →

One institution, or a whole network

One system for the whole organization

Set up an organization with several units, and every role gets the view and the permissions that fit it.

Security standardsCertified to ISO 27001 and ISO 27799.
Hosted in IsraelOn AWS cloud infrastructure.
Approved vendorOf the Ministry of Education.
Over 250 institutionsWork with the system, since 2016.

FAQ

Questions that come up in every demo

What is educational institution management software?

One system that brings the institution’s daily work together: attendance, a file for every student, exit approvals and the gate, lessons and clubs, maintenance, and a live picture for management. It replaces spreadsheets, WhatsApp groups and paper notes.

Which institutions is Smart Campus for?

Boarding schools, youth villages, yeshivas and ulpanas, pre‑military academies and informal education programs, as well as local authorities and networks that run educational programs.

Does it also suit a regular school?

For schools, the relevant parts today are exit approvals and access control at the gate. The other modules were built for institutions where students live or stay through the day and the night.

How is it different from a school’s academic system?

An academic system handles grades, lessons and communication around studies. Smart Campus runs life in the institution itself: who is in and who is out, what happens in the afternoon and at night, and what the staff know about every student.

Does the staff have to work from a computer?

No. The main reports can also be made from a phone, so staff update information while they work, within their permissions.

Can several institutions or branches be managed in one system?

Yes. You set up an organizational structure with units, groups, facilities and locations, and every role gets the view and the permissions that fit it.

Can existing data be imported?

Yes. As part of onboarding we plan the data structure and the import you need.

Who sees what?

Each role sees only what its permissions allow, and every view of a student’s file is logged.

How do we get started?

In five steps: process mapping, setup and import, permissions, training and a pilot, and go‑live with ongoing guidance and support.

How much does it cost?

The price depends on the size of the institution and the modules you choose. In the first call we put together an offer that fits you.

Which languages and devices does it work on?

In Hebrew, English and Russian, in the browser and in an app for iOS and Android.

Where is the data stored?

On servers in Israel, on AWS cloud infrastructure. Smart Campus is certified to ISO 27001 and ISO 27799 and is an approved vendor of the Ministry of Education.

Next step

Let’s walk througha day at your institution.

In the demo we go over your processes and see which modules fit your institution.

Book a demo All modules