For pre‑military academies

One year, one cohort.Every student, every day.

Smart Campus puts everything a pre‑military academy (mechina) runs on into one system: attendance from the phone, schedule and lessons, exits and Shabbat, personal guidance for every student, maintenance, and a live picture for the head of the academy.

Book a personal demo How it works

Attendance from the phone Guidance for every student Exits and Shabbat A live picture for the head

The academy nowMonday

At training

Stayed at the academy

At home, approved

What we solve

What wears the staff down today.And what changes with one system.

A mechina is a small staff, a large cohort and a schedule that never stops. These are the six places where most of the time goes, and what happens there with Smart Campus.

Morning roll call on paper, and a message to the group chat: who is missing?

Attendance from the phoneThe counselor marks it, and the head of the academy sees the whole cohort in one picture.

The schedule changes, and students ask on WhatsApp what is on tomorrow.

The schedule on every student’s phoneTomorrow’s lessons reach the students the day before, with a reminder ahead of each lesson.

Personal talks stay in the counselor’s notebook.

A personal file for every studentEvery talk is recorded in the file, and the next counselor picks up from the same point.

Leaving for an army tryout or a screening day: whoever approved it keeps it in their head.

An exit approval with a return timeDestination, hours and who approved. Anyone not back on time turns red.

Before Shabbat, counting who is staying, again and again.

Shabbat stay reportOne report request to all counselors, and a ready list of who is staying.

A fault in a room goes on a note, and nobody knows whether it was fixed.

A service call with an ownerReported from the phone, with a status, and the reporter confirms the fix.

A mechina year, station by station

From day one to graduation.The system walks the whole way with you.

Seven stations in a mechina year, and what the system does at each of them.

01New cohort

02Daily routine

03Field week

04Volunteering

05Guidance

06Exits and Shabbat

07End of year

01August

The cohort arrives

On the first day every student already has a group and a room, and the counselors see who is with them. A missing document stands out in the file instead of turning up in the middle of the year.

Groups, rooms and beds Student file

02September

The daily routine

Morning roll call, a lesson, a workout: the counselor reports attendance from the phone, and every student has a schedule with a reminder before each lesson. Lecturers report on their own, and their hours are ready for payroll.

Attendance reporting Schedule, lessons and lecturers

03November

Field week and treks

In the field too, reporting is done from the phone: by group, by activity or by bus. An incident is recorded when it happens and stays tracked until it is closed.

Guide: attendance reporting Guide: incident report

04December

Volunteering in the community

Every volunteering site has its regular group, days and hours. Whoever accompanies the group marks who came, and a student’s absence reaches their counselor.

Placement, sessions and attendance

05January

Personal guidance

Every personal talk is recorded in the student’s file, next to their attendance and exits. A personal plan turns an aim into goals and tasks, and the smart dashboard points to a change as it begins.

Student file and smart dashboard Personal plan

06March

Tryouts, screening days and Shabbat

A student leaves for an army tryout or a screening day with an exit approval: destination, return time and who approved. Before Shabbat one report request goes out, and you see who is staying.

Exit approvals Guide: weekends and holidays

07June

End of year, and the next cohort

Student feedback is collected in a form built in minutes, and the answers add up in a dashboard. The files, plans and data of the year stay in the system, even when the staff changes.

Forms and surveys Management dashboard

Personal guidance

The staff changes.The student’s journey stays.

In a mechina, personal guidance is the heart of the work. When every talk, goal and change is kept in one file, nothing is lost when a counselor leaves for reserve duty or finishes the year.

Omer GolanNegev group, 2026/27 cohort

Personal talks, on the academy’s own form

The academy builds its own talk form, and every completed talk is saved in the Records tab of the student’s file.

Goals the student can see

A personal plan with goals and tasks. The student sees the progress and ticks off the tasks they have done.

To the personal plan module →

A change you see in time

The smart dashboard brings attendance, exits and records together, and the behavior change index points to a change. The index does not replace the staff’s judgment.

To the student file →

Everyone sees only who they need to

Each counselor sees the students they are responsible for, and every view of a file is logged.

For the head of the academy

One morning, eight numbers.The whole academy in one picture.

The dashboard fills from the reports the staff already make, and it opens on a phone too. Pick a number to see where it comes from.

98/104At the academy now

6Off site

1Not back on time

97%Roll call attendance

2Sick

1Open incident

3Maintenance calls

4Lessons today

To the management dashboard →

Everything in one system

Everything a mechina needs.In one place, and connected.

You choose the modules that fit your academy. They all work on the same data, and what is reported in one place updates everywhere else.

AttendanceRoll call, lesson, workout or the bus to a trek: reported from the phone.Attendance reporting → Groups, rooms and bedsGroups, committees, room placement, and who stays for Shabbat.Group management → Exit approvalsA tryout, a screening day, a doctor or home: with a destination and a return time.Exit approvals → Student filePersonal talks, attendance and exits in one file, with a smart dashboard.To the student file → Personal planPersonal goals, tasks with a date, and a staff team alongside.Personal plan → Schedule, lessons and lecturersA lesson schedule, reminders for students, and lecturer hours for payroll.Learning center → Forms and surveysFeedback on a field week or a lecturer, in a form built in minutes.Forms and surveys → Maintenance & service callsA fault in a room, the kitchen or the showers: with an owner and a status.Service calls → Management dashboardThe head of the academy sees the whole picture, on a phone too.To the management dashboard → Security & gateFor an academy with a gate: who came in, who went out, and who is inside.Security & gate →

One academy, or several branches

One system for the whole organization

You set up an organizational structure with several units, and each role gets the view and permissions that fit it.

Information security standardsCertified to ISO 27001 and ISO 27799.
Data stays in IsraelOn AWS cloud infrastructure.
Approved vendorof the Ministry of Education.
Over 250 institutionswork with the system, since 2016.

For every role

One system.Everyone sees what they need.

1Head of the academy

Sees the whole cohort on the dashboard: who is at the academy, who is out, and what needs attention.

2Coordinators

Build the schedule and groups, follow attendance, and see the personal plans.

3Counselors

Report attendance from the phone, approve exits, and record personal talks.

4Operations & maintenance

Get service calls with a location and a photo, and see what is still open.

5Students

See their schedule, attendance and tasks in the app.

FAQ

Questions we hear in every demo

Does the system fit a pre‑military academy?

Yes. A mechina is a place where the students live on site, with a team of counselors, a schedule, exits and Shabbat, and that is what the system manages: attendance, groups and rooms, exit approvals, a personal file, a personal plan, lessons, maintenance and a management dashboard.

We are a small academy. Isn’t this too much for us?

No. You choose only the modules you need, and the price depends on the size of the academy and the modules. You start with one process, usually attendance, and expand step by step.

Our students are 18. Do they need a request from their parents to leave?

No. A parent request is an option, not a requirement, and the counselor can issue an exit approval directly, with a destination and a return time.

How is attendance reported during a field week or a trek?

From the phone, using a template you set up in advance: by group, by activity or by bus. Each student is marked present, late or absent, and you can add a reason and a note.

Can we record personal talks?

Yes. The academy builds its own talk form in the forms module, and every talk filled in about a student is saved in the Records tab of their file.

What happens when a counselor is replaced in the middle of the year?

The file stays. The new counselor gets access to their students and sees the talks, attendance, exits and personal plan already on record.

How do we know who is staying for Shabbat?

You send a report request about who is staying for Shabbat, and the counselors fill it in. From the report you can open a temporary Shabbat group and give the duty counselor permission to report attendance and approve exits.

We have several branches. Can we manage them all in one system?

Yes. You set up an organizational structure with units, groups, facilities and locations, and each role gets the view and permissions that fit it.

Are lessons and lecturers managed in the system too?

Yes. You open one‑off or recurring lessons and assign students. Students get the schedule the day before, and a reminder before the lesson. The lecturer reports attendance, and their hours add up into a payroll report.

How do we start, and what support do we get?

You start with one process, in a pilot with one group, and expand step by step. The rollout includes guidance, training and ongoing support, and existing data can be imported.

Which languages and devices does the system work on?

In Hebrew, English and Russian, in the browser and in the app for iOS and Android.

Where is the data stored?

On servers in Israel, on AWS. Smart Campus is certified to ISO 27001 and ISO 27799, and is an approved vendor of the Ministry of Education.

Next step

Let’s look togetherat a day in your academy.

In the demo we will walk through your day: morning roll call, schedule, exits, a personal talk, and the head of the academy’s live picture.

Book a demo All modules