Yeshiva and ulpana management: Peace of mind.From Shacharit to lights‑out.

Smart Campus is management software for yeshivas and ulpanas: attendance at prayers, study sessions and lessons, exits and Shabbat, the dormitory, personal guidance for every student and a live picture for the head of the institution. Staff report from the phone in a minute, and have time for the students.

Book a personal demo What changes for you

Attendance at prayers and study sessions Exits and Shabbat Personal guidance for every student Dormitory and rooms

Tuesday07:00

Shacharit: 118 of 120 2 out on approval Attendance reported from the phone Maintenance call: room 7 Reached the maintenance man Attendance recorded Missed a lesson: message sent Exit request Approved The gate knows Personal talk: saved to the file Night attendance: everyone is in 1 out on approval

Shacharit. After the morning prayer the class rabbi marks attendance on his phone: 118 of 120, and two are out on an exit approval.
Morning seder. Study pairs in the beit midrash. Attendance is reported from the phone, and anyone missing without an approval stands out.
Lunch. The house father reports a leak in room 7 from his phone, and the call goes straight to the maintenance man.
Lessons. Religious and general studies by the timetable. The teacher marks who did not come, and the student’s counselor gets a message.
Exit request. Yehuda’s father asks for an exit in the app. The class rabbi approves, and the gate already knows.
Evening seder. The class rabbi sits down for a personal talk with Elchanan and writes it up in a form. The talk is saved to the student’s file.
Lights‑out. The counselor goes from room to room and reports night attendance. The head of the yeshiva sees the full picture, from home too.

Morning prayer. After the prayer the homeroom teacher marks attendance on her phone: 118 of 120, and two are out on an exit approval.
Beit midrash. Learning in study pairs. Attendance is reported from the phone, and anyone missing without an approval stands out.
Lunch. The house mother reports a leak in room 7 from her phone, and the call goes straight to the maintenance man.
Lessons and majors. Religious and general studies by the timetable. The teacher marks who did not come, and her counselor gets a message.
Exit request. Tehila’s mother asks for an exit in the app. The homeroom teacher approves, and the gate already knows.
Evening at the ulpana. The homeroom teacher sits down for a personal talk with Aviya and writes it up in a form. The talk is saved to the student’s file.
Lights‑out. The counselor goes from room to room and reports night attendance. The head of the ulpana sees the full picture, from home too.

What changes for you

The questions stay the same.Now they have an answer.

Today the answers are scattered between WhatsApp groups, attendance sheets and people’s memory. In the system they are in one place, up to date, and each person sees them within their permissions.

Who is staying for Shabbat?Staying for Shabbat42 students. The list was closed on Thursday.
Who let him leave?Exit approvalYehuda, with his father. Approved by Rabbi Avinoam, 16:32.
How many were at Shacharit?Shacharit118 of 120. Two are out on an exit approval.
Who talked to Aviya this week?Student fileA personal talk on Tuesday, with her homeroom teacher.
Was the AC in room 12 fixed?Maintenance callAC, room 12. Fixed, and the reporter confirmed.
Which bed is free for the new student?RoomsRoom 9: one free bed.
How many hours did the rabbi teach this month?Teaching hours64 hours, ready for payroll.
Tehila’s mother is calling againExit requestThe parent asked from the phone. Waiting for your approval.

Heads of yeshivas and ulpanas

See the whole institution at a glance, and know about anything unusual before anyone calls them.

Class rabbis and homeroom teachers

Come to every talk with the student’s full picture, and see who has not had attention lately.

Dormitory coordinators and counselors

Report attendance in a minute, approve exits from the phone, and know who is in the rooms and who is out.

House parents and maintenance

Report a fault once, and see when it was closed.

The office

Fewer calls from parents, and fewer handwritten lists before Shabbat.

Parents

Ask for an exit from the phone, and see at once when it was approved.

The whole system

The whole system, in your terms.You pick only what you need.

Pick a module to see what it does in a yeshiva or an ulpana. All the modules are connected: what is reported in one is updated in all of them.

The day

The student

The dormitory

Gate and home

Management

Attendance at prayers, study sessions and at night

For every prayer, study session or lights‑out you set up a regular report: which days, what time, which year group and who reports. The class rabbi or the counselor marks it on the phone, and whoever is out on an approval is already marked.

A report from the phone in a minute, with a reason and a short note
Students out on an approval show in blue, those late back show in red
Management gets one summary report, and the system reminds whoever has not reported

The full attendance page →

Religious and general studies in one timetable

Lessons, majors and extra help are all scheduled in the learning center. The teacher marks attendance from any device, and a student who misses a lesson does not slip away: his counselor gets a message.

Drag-and-drop scheduling, with a warning on overlaps
In sync with exit approvals: the teacher sees who is out
Teaching hours of rabbis and teachers are ready for payroll

The full learning center page →

Clubs and evenings, without lists on the door

Sports, music and evening activities are run like lessons: placement, a reminder before every session and attendance from the phone.

Drag-and-drop placement and a waitlist
A message to the counselor about a no-show
Instructor hours are ready for payroll

The full clubs page →

A personal file for every student

Everything known about the student in one file: attendance, lessons, exits, personal talks and contact with the parents. When a class rabbi or a homeroom teacher changes, the knowledge stays with the institution.

Updates by itself from every module
An index that shows a change in behaviour in time
Each role sees only what it is allowed to

The full personal file page →

A personal plan: goals everyone can see

Every student has goals for a period, for example the winter zman, and tasks with an owner and a date. The staff who guide him see the progress, and so does he.

Three or four goals for a period
At least one goal the student chose himself
Progress is visible to everyone who guides him

The full personal plan page →

Any form you need, in minutes

A personal talk, contact with parents, an opinion or a satisfaction survey: you build the form in minutes, and the answers are saved to the personal file by themselves.

Built with AI or by hand
Filled in by students or by staff
A dashboard that sums up the answers

The full forms page →

Year groups, classes and dormitory rooms

See who is in and who is out by year group, class or room. Place students in dormitory rooms by dragging, and before Shabbat open a temporary group of those who stay.

Rooms and beds assigned by dragging
A report of who expects to stay for Shabbat, and a Shabbat group in a click
A student with no entry in his file for three weeks stands out

The full group management page →

Maintenance: a fault is reported once

An AC in a room, a leak in the showers or a bulb in the beit midrash: you report it from the phone in half a minute, and the call finds its own way to whoever handles it.

Automatic routing to the right professional
Three levels of urgency
The call closes when the reporter confirms

The full maintenance page →

Exit approvals, free Shabbat included

The parent asks and signs in the app. In a yeshiva the class rabbi approves, in an ulpana the homeroom teacher, and in the dormitory the counselors. Going home for a free Shabbat is set up once, as a recurring exit.

One-time and recurring exits
Pick-up by an authorized adult
An alert on anyone who is not back on time

The full exit approvals page →

The gate knows who may leave

The guard sees on the screen who may leave and with whom. The student does not need a smartphone: he is found by name, or recognized by his face.

Search by name, a QR code or face recognition
Entry permits for visitors and suppliers
A control board: who is in, who is out and who is late

The full security and gate page →

Parents stay informed, without calling

Parents ask for an exit and sign it from the phone, see at once when it was approved, and see their child’s attendance in lessons.

An exit request without a call to the office
A message when the child leaves through the gate, if the institution turns it on
In Hebrew, English and Russian

How parents ask for an exit →

A dashboard for the head of the institution

How many students are in right now, who is out and who has not come back, which reports are missing and what needs attention. In real time, on the phone too.

From any number to the names in one tap
What needs attention is marked in red
Today, this week or this month

The full dashboard page →

From Sunday to Saturday night

The week is built towards Shabbat.So is the system.

Sunday
Back from home
Attendance on return is reported from the phone. Whoever has not arrived yet is marked red, with the return time that was set for him.
Tuesday
Personal talks
The talk is written up in a short form and saved to the personal file. A student with no entry for three weeks stands out.
Thursday
Who stays for Shabbat
A request goes out for the report of who expects to stay, and from that report you open a Shabbat group with the staff who stay.
Friday
Leaving for Shabbat
The parents asked ahead, the staff approved, and the gate knows who leaves and with whom. By noon everything is settled.
Shabbat
Shabbat shalom
The system asks for nothing. What Shabbat needs was settled on Friday.
Saturday night
Shavua tov
Three stars, and the routine is back. Attendance on return is reported, and whoever is not back on time is marked.

SunMonTueWedThuFriSat

Back: 268 of 284 16 still on the way Personal talk: saved to the file Staying for Shabbat: 42 Shabbat group opened Exits for Shabbat: 242 approved The gate knows Back on time: 239 3 late

Getting started

Start with what weighs on you most.Add the rest at your own pace.

You can start with attendance and exit approvals, and add modules during the year. Our onboarding team maps your structure with you, imports the data, trains the staff and stays with you after go‑live.

Guide: weekends and holidays → Guide: moving from Excel to one system → Guide: rolling out without disrupting the routine →

Security standardsCertified to ISO 27001 and ISO 27799.
Hosted in IsraelOn AWS cloud infrastructure.
Approved vendorOf the Ministry of Education.
Over 250 institutionsWork with the system, since 2016.

FAQ

Questions that come up in every demo

Which institutions is the system for?

Yeshiva high schools, ulpanas and any Torah institution with a dormitory. The system was built for institutions where students live, so it covers both the studies and the dormitory.

Do the students need a smartphone?

No. Staff report attendance, parents ask for exits, and at the gate the guard finds the student by name or recognizes him by his face. The student app is an option, not a requirement.

What happens on Shabbat?

What Shabbat needs is settled ahead: the exit approvals, the report of who expects to stay and the Shabbat group with the staff who stay. Attendance on return is reported on Saturday night or on Sunday.

Can attendance be reported at prayers and study sessions?

Yes. Every report has a template: time, days, year groups, who reports and who gets the summary. That is how you set up a report for Shacharit, the morning seder, the evening seder and lights‑out.

Are religious and general studies managed together?

Yes. Every lesson goes into the timetable with a teacher, a subject, a time and a place, whether it is Gemara, Tanakh or maths. Attendance is taken in every lesson, and the teachers’ hours are counted for payroll.

How is going home for a free Shabbat handled?

The parent sets up a recurring exit once, with days and hours. Each actual exit is still approved by a staff member on the day, and the gate sees the approval.

Who approves an exit?

In a yeshiva the class rabbi approves, in an ulpana the homeroom teacher. In the dormitory it is the counselors. If the parents have given standing consent, a staff member can issue the exit directly, without a new request from the parent.

Who sees a student’s personal file?

Each role sees only what its permissions allow, and every view of the file is logged.

What happens when a class rabbi or a counselor changes mid-year?

The knowledge stays with the institution. The talks, the notes and the personal plan are kept in the personal file, and the replacement sees them from day one, within his permissions.

Can a yeshiva and an ulpana of one network be run in one system?

Yes. You set up an organization with several institutions, and every role gets the view and the permissions that fit it.

Does the staff have to work from a computer?

No. The main reports are made from the phone, in Hebrew, English or Russian, in the browser and in an app for iOS and Android.

How much does it cost?

The price depends on the size of the institution and the modules you choose. In the first call we put together an offer that fits you.

Where is the data stored?

On servers in Israel, on AWS cloud infrastructure. Smart Campus is certified to ISO 27001 and ISO 27799 and is an approved vendor of the Ministry of Education.

Next step

Let’s walk through one dayat your yeshiva or ulpana.

In the demo we go through one of your days, from Shacharit to lights‑out, and see which modules fit.

Book a demo All modules