Forms and surveys module

Build any form in minutes.The answers file themselves.

A one‑on‑one talk, parent contact, an assessment, a satisfaction survey or a staff questionnaire: describe what you need in a sentence and AI builds the form, or build it yourself from 12 field types. Send it to students or staff, see who has filled it in, and every completed form is saved in the student file or the staff file.

Book a personal demo How it works

Built with AI or by hand For students and staff Saved to the student file Answers dashboard

Create with AI

Saved in:

Who fills it in, and where it is saved

Three ways to fill in a form.Every form is saved in the right place.

When you build a form, you decide who it is for and who fills it in. The system does the rest: every completed form is saved in the file of the person it is about, and nobody files anything by hand.

The student fills it in

A satisfaction survey, a getting‑to‑know‑you questionnaire or feedback on an activity. The student fills it in on a phone, and the form is saved in the Records tab of their own file.

Staff fill it in about a student

A one‑on‑one talk, parent contact, an assessment or an incident. The staff member picks a student and fills in the form, and it is saved in the Records tab of that student’s file.

Staff fill in a staff form

A staff questionnaire, training feedback or any other form meant for employees. The form is saved in the staff file of the person who filled it in.

Building the form

Describe it in a sentence, or build it yourself.Either way, it takes minutes.

Tell the AI what form you need and which questions matter, and you get a form that is ready to edit. If you prefer, build it by hand, question by question. Either way you choose from 12 field types. Click a field to see how it looks to the person filling it in.

Short text

A one‑line answer: a name, a place or a number.

Long text

Room to write freely: a summary of a talk or a description of an event.

Date

Pick a date from a calendar, with no typing mistakes.

Dropdown

One answer from a list you set in advance.

Single choice

Several options, and only one can be chosen. You can add “Other” with a free answer.

Multiple choice

Several options, and you tick everything that applies.

Scale 1–10

A rating on a scale from 1 to 10.

Star rating

A quick rating, from one star to five.

File upload

Attach a file or a photo to the form.

Notification

Notify another staff member straight from the form.

Student picker

Pick the student the form is about.

Staff picker

Pick a staff member connected to the form.

How it looks to the person filling it in

Create with AI

Describe the form in your own words, for example “a satisfaction survey about the main event, five scale questions and one open question”, and the form is built.

Edit at any point

Change the order of the questions, switch a field type, add answer options and mark which questions are required.

Preview

Before sending, you see the form exactly as the person filling it in will see it.

Save as a draft

A form you have not finished building is saved as a draft, and you pick it up when it suits you.

Sending and following up

Set once who gets it and when.The system remembers for you.

For every form you choose an audience, permissions and a deadline. A form that comes back, like a weekly summary or a monthly talk, is set up once, and it is due again on the days you chose.

Repeats on

How often

Audience

All students, specific students, or a form meant for staff. You also decide whether students fill it in themselves or staff fill it in about them.

Staff permissions

Who on the staff can see the form and who can edit it: all staff, or only the people you choose.

Deadline

A date and time for submitting. After the deadline you can allow submissions that are marked as late, or block them.

Recurrence

Choose the days of the week, how many weeks apart and an end date, and the form is due again each time.

A reminder before the deadline

When the deadline is getting close, the system sends a notification with the name of the form and the deadline.

Active or inactive

An inactive form is not shown to users. Prepare it in advance and turn it on when the day comes, or turn it off without deleting it.

From the first sentence to the file

Sunday, 08:30.Shani wants to know how the students feel.

One survey in a boarding school of 284 students: from the moment the head of boarding describes it in a sentence, until every answer is saved in the file of the student who wrote it.

284 studentsSentSubmittedLateWaiting

Form sentSubmitted on timeSubmitted late

All the steps in writing

The answers

No pages to count.You see the picture at once.

Every answer that comes in is counted and added to the summary automatically. You see how many filled in the form against the target, how each question was answered and what people wrote in the open questions, without typing answers into Excel.

Forms filled in

284Target

Fill rate

How good is boarding life for you?

Scale 1–10

Is there a staff member you can turn to?

Single choice

What should we change at the boarding school?

Long text

Forms dashboard

All forms at a glance: how many were filled in against the target and which forms have the highest fill rate. Students and staff separately, by period.

A breakdown for every question

For every question you see how many answered and how the answers split: a count and a percentage for each score or option.

Responses table

Every completed form gets a row: who it is about, when, and who filled it in. Search by name, and staff can add a response themselves.

Export to Excel and PDF

Every form’s responses can be exported to Excel or PDF: for a staff meeting, a case review or an inspection.

What you can build

Every form you have on paper today.From now on it is part of the system.

The school builds its own forms, in its own words and by its own procedures. These are examples of forms you can build, and who fills in each one.