Educational programs module

Every educational program in your city.One picture, down to each student.

Dozens of programs, different providers and thousands of students, in one system. The education department sees which program runs in which school, who takes part, which sessions actually took place, and what each student receives.

Book a personal demo How it works

All programs in one place A file for every student Personal work plans Live dashboards

Education department, live view12.10.2026

SchoolsGroupsStudents

Attendance

Reports

Each tower of light is a school. Each color is a program.

Educational programs

Schools

Study groups

Students taking part

What the authority gets

Four questions every education department asks.One system that answers them all.

Today the answers are scattered across providers, Excel files and end‑of‑year reports. In Smart Campus they live in one place and update themselves.

AProgram management

Which programs run here, and where?

All of the authority’s programs in one structure: unit, program, provider, schools, groups and sessions.

From the authority to the student BThe whole student

What do we know about each student?

One file that brings together all of a student’s programs, their status in each, attendance and data.

One student, the full picture CA plan per student

What is the plan, and who owns it?

A personal work plan with measurable goals, tasks, owners and a timeline that the whole team sees.

From data to action DDashboards

What actually took place, and how much?

Dashboards for the authority, a program and a group: sessions, attendance, reports and working hours.

Today’s numbers

AManaging every program in the authority

From the whole authority to a single student.Five levels, one structure.

Every program is built the same way, so you can go down from the authority’s picture to a program, a group, a session and a student without switching systems.

01City

02Program

03Group

04Session

05Student

01 / 05

The authorityAll programs, by unit

Every program that runs in the authority is listed in one place, under the unit in charge of it. You see how many schools, groups and students each program has, as a list or as cards.

Education department2026/27 school year38 programs

24Schools11Providers5,840Students

Secondary education

Math ExcellenceRobotics and SpaceExam prep

Elementary education

Learning centersSpoken EnglishReady for first grade

Youth support

Dropout preventionPersonal mentoring

Community and enrichment

Young LeadersCommunity music

02 / 05

The programWho runs it, for whom, on which budget

Each program has a provider, a budget line, a target audience, managers and tags. A large program is split into sub‑programs and linked to the schools where it runs.

Math ExcellenceSecondary educationActive

ProviderExternal nonprofitBudget lineExcellence and scienceTarget audienceGrades 7 to 9Program managerDana Peretz

9Schools31Groups486Students14Staff

Sub‑programs and groups

Grade 8 advanced, group 2Dekel Middle School

Grade 7 beginners, group 1Brosh Middle School

Grade 9, advanced trackRimon Comprehensive

03 / 05

The groupSchool, subject, lead and students

A group belongs to a program and to a school. It has a subject, a level, grades, a lead and a student list, and every student has a status in the program: candidate, enrolled, active, graduate or left.

Grade 8 advanced, group 2Math Excellence, Dekel Middle School

SubjectMathGroup leadNoa LeviSessionsMon and Wed, 14:00

18Students17Sessions94%Attendance

Yuval AdlerActive

Shira CohenEnrolled

Itay MorCandidate

Next session12.10, 14:00

04 / 05

The sessionWhat was planned, what took place

Recurring or one‑off sessions in the timetable. The staff member marks attendance from a phone, and a cancelled session gets a reason. The system checks for clashes and reminds whoever has not reported.

Monday, 12.10.202614:00 to 15:30, Dekel Middle SchoolRecurring

Attendance report

Yuval Adler

Shira Cohen

Itay Mor

17 of 18 presentReported by phone, 15:341.5 hours in the hours table

05 / 05

The studentIt all lands in the student file

Every program, status and attendance mark is recorded in the student’s file, and nobody has to type it in again. This is where the full picture begins.

Yuval AdlerClass 8‑2, Dekel Middle School

ProgramsData and metricsAttendanceSmart dashboard

Math Excellence01.10.2026Active

Robotics and Space06.09.2026Active

Young Leaders13.09.2026Active

3Programs96%Attendance this month68Benchmark test

BOne holistic record per student

Each provider sees its own program.The authority sees the whole child.

Yuval takes part in four programs run by four providers. In his file they appear together: his status in each program, his attendance, and the data each program collects.

One year of Yuval 2026/27, month by month

Program

PresentLateAbsentCandidateEnrolledActiveGraduate

Yuval AdlerClass 8‑2, Dekel Middle School

His programs, and his status in each

Attendance this month, all programs

Math benchmark test

Attendance by month

Program history

Every file shows which programs the student takes part in, in which group, since when, and their status today.

Data and metrics

Each program defines the data it collects: grades, tests, personal follow‑up. It is kept in the file, next to the data of the other programs.

Attendance across all programs

Attendance at every session of every program, in one place. You see a trend, not just a single absence.

A smart dashboard per student

A one‑page snapshot of the student, with an index that points to a change as it begins.

To the student file →

CA work plan for each student

From data to action.Every student has a plan of their own.

Once you see the picture, you can act. A personal work plan sets measurable goals, tasks and owners, and everyone who works with the student sees the same plan.

Personal work planYuval Adler, April to JuneIn progressGoals reached

What the plan is based on

Learning centersAttendance in March: 25%

Math ExcellenceAttendance in March: 50%

One‑on‑one talkwith the homeroom teacher

Goals

90% attendance in both programs

Target: 90%

Math benchmark test: 85

Target: 85

Tasks and owners

One‑on‑one talk with YuvalMichal, homeroom teacher

Fit the hours around basketball practiceDana, program coordinator

Weekly catch‑up lesson in mathNoa, teacher

Update the parents on the planMichal, homeroom teacher

Plan team: Yuval, his homeroom teacher, two program staff and a coordinator from the authority

Goals you can measure

Not “improve attendance” but 90% by the end of April. Progress is visible to the whole team.

Tasks with an owner and a date

Every task has a name and a due date, and whatever was not done on time stands out.

One team around the student

The homeroom teacher, the program staff and the authority’s coordinator work on the same plan, not each in a file of their own.

Kept in the student file

A finished plan stays in the student’s file, and whoever continues with them next year sees what has already been done.

To the personal plan module →

DDashboards

No waiting for the end‑of‑year report.See today what is happening on the ground.

A dashboard for the whole authority, for each program and for each group: how many sessions took place, who came, who reported and what is still open. Pick a question, and the board answers.

How many students came this week?

Which sessions were not reported?

Who reports on time?

What about one program?

And one group?

Attendance trackingPresentAbsent

Sessions this week

Reported

Not reported

Took place

Cancelled

Sessions without a report

Attendance reports filled in, by staff member

From the authority to the group

The same board at three levels: all programs together, one program, or one group. Filter by program and by school year.

Sessions without a report

A list of every past session that was not reported, with the staff member’s name. A reminder goes out in one click.

Who reports, and who does not

The share of reports each staff member has filled in, and how many groups they are in charge of.

A picture for every school

In school management you see, for every school, how many students take part, in how many programs, and the attendance.

Reporting, approval and pay

Every session is reported.Every hour is accounted for.

The working hours table shows, for each staff member, day by day, what was reported, what was approved and what has already gone to the payroll report. So the authority knows what actually took place, not only what was planned.

Working hours tableOctober, Math Excellence

PlannedNot reportedAwaiting approvalApproved₪In the payroll report

Monday, 12.10Today in the program

14Staff

31Groups

9Sessions today

62Sessions this week

Every session in the timetable appears in the table, with its number of hours.

Grade 8 advanced, group 2Attendance report, 14:00 to 15:30

Yuval Adler

Shira Cohen

Itay Mor

and 15 more students

Save the reportSaved: 17 of 18 present

Session without a reportGrade 9, advanced track, 11.10

SMS to Gil BarReminder: Sunday’s session has not been reported yet. You can report from your phone.

Gil Bar3 hours

Waiting for the reportReport entered

Reports to approveDana, program coordinator

Noa Levi3 hours, 12.10

Gil Bar3 hours, 11.10

Ori Shahar2 hours, 08.10

Approve the reportsAll reports approved

Payroll reportOctober, up to 12.10

Approved hours

14Staff

Export to ExcelTravel reports

Only an approved report goes into the payroll report. Whatever was not reported stays red until someone deals with it.

Reported, awaiting approvalReported and approved

All the steps in writing

Fitting the system to the authority

Your structure, your terms.Set them once, then work by them.

Every authority is built differently. Units, budgets, subjects and roles are defined in the system’s lists, and picked from them in every program and every group.

Units, programs and sub‑programs

Every program sits under a unit, and a large program is split into sub‑programs. You see it all as a list or as cards.

Providers and suppliers

For each program you record who runs it, who manages it and how to reach them.

Budget lines

A program and a group are linked to a budget line, so you know which budget pays for each activity.

Target audiences and tags

Mark who the program is for and which schools it is linked to, and add tags to find and filter.

Subjects, levels and session types

Lists you define once and pick from when you open a group: subject, level, grades and school year.

Roles and cancellation reasons

Each role in a program has its own code: teacher, coordinator, mentor, program head. Reasons for cancelling a session are picked from a list too.

Part of one system

The module does not stand alone.It is connected to the whole system.

What is reported in a program shows up in the student file, in the staff file and on the dashboards, and nobody moves data from place to place.

Student file

Programs in the student’s file

A Programs tab, a Data and metrics tab, attendance and a smart dashboard, for every student.

To the student file →

Personal plan

A work plan for every student

Goals, tasks, owners and a team, with progress tracked through the year.

To the personal plan →

Forms and surveys

A survey for program participants

Session feedback, an opening questionnaire or an evaluation: the answers are saved in the student file.

To forms and surveys →

Management dashboard

The whole organization at a glance

Management sees on one dashboard what needs attention and what has changed.

To the management dashboard →

Student data

Sensitive data needs a system you can trust

Information securityCertified to ISO 27001 and ISO 27799.
Data stays in IsraelOn AWS cloud infrastructure.
Approved vendorof the Ministry of Education.
Over 250 institutionswork with the system, since 2016.

For every role

One system.Everyone sees what they need.

1Department heads

See every program in the authority on one board: what is running, where, and on what scale.

2Program coordinators

Open groups and timetables, follow the reports and approve hours.

3Program managers

See their own program: groups, students, attendance, data and metrics.

4Teachers and instructors

See their sessions, mark attendance from a phone, and see their own hours.

5School staff

See which programs each student receives, and work with the same work plan.

FAQ

Questions we hear in every demo

Who is the educational programs module for?

Local authorities, education networks, nonprofits and any organization that runs educational programs in schools. A local authority uses it to manage every program running in its schools, even when different bodies operate them.

What is the difference between a program, a sub‑program and a group?

A program is the whole framework, for example Math Excellence. A sub‑program divides it, for example by grade. A group is the students who study together in a particular school, with a lead, a subject and a timetable.

How is attendance reported at a session?

The staff member opens the session on a phone or a computer and marks who came. Attendance reporting can be made mandatory for a group, and the system can send an SMS reminder about a report that was not filled in.

What happens when a session is cancelled?

You mark the session as cancelled and pick a reason from a list the authority defines. The dashboard shows how many sessions took place and how many did not.

Can I see which programs a given student takes part in?

Yes. Every student file has a Programs tab with their programs, the group, the date they started and their status: candidate, enrolled, active, graduate or left. Every status change is kept in the history.

What data can be collected about a student in a program?

Each program defines its own data tables, for example grades, tests and personal follow‑up. The data is kept in the student file, under the Data and metrics tab, and can be exported to Excel.

How are staff working hours tracked?

The working hours table shows how many hours each staff member worked each day, in colors: what was not reported, what is awaiting approval and what was approved. Approved reports go to the payroll report, and travel reports are marked in the table too.

What does the dashboard show?

How many programs, groups, schools, students and staff there are, attendance tracking, how many sessions were reported and held, a list of sessions without a report, and the share of reports each staff member filled in. You can filter by program and by school year.

Can double‑booking a student be prevented?

Yes. Each program can turn on a clash check, and the system warns when a new session clashes with another one. You can also have a new participant in a group added automatically to its existing sessions.

Does the module connect to the rest of the system?

Yes. It is part of Smart Campus: programs and attendance appear in the student file and in the staff file, you can build a personal plan for a student, send forms and surveys, and see everything on the dashboards.

Who sees the students’ information?

Each user sees what their permissions allow, according to their role. In the student file, every view and download is logged.

Where is the data stored?

On servers in Israel, on AWS. Smart Campus is certified to ISO 27001 and ISO 27799, and is an approved vendor of the Ministry of Education.

Next step

Let’s map togetherthe programs of your authority.

In the demo we will build a program and a group, mark attendance at a session, and see the student file and the dashboard update.

Book a demo All modules